Team Assistant

Virtuoso is not your average Salesforce consulting company. We are a group of individuals who possess outstanding talents, technical abilities, and focused expertise in a fun and motivating environment. We help companies realize the full potential of Salesforce.com to make it do more than they can imagine. We offer Salesforce consulting, training, and support to companies throughout the United States in multiple markets with a particular focus in warehousing, distribution, logistics, manufacturing, and nonprofits. Our personalities shine through in everything we do.

Virtuoso is looking to hire a team assistant. This role is critical to the success of our team. We need an energetic, utility player to support our team in a variety of ways. To be considered for this position, you must be a highly motivated and energetic self-starter. You must be a critical thinker who takes initiative and looks for solutions with minimal guidance. You must have a positive, team-player attitude and extremely strong time-management skills. This position will require you to go back and forth, quickly and often, between projects, so strong switch tasking is required. If you are always looking to grow, thrive in a fast-paced environment, and you are ready for a challenge, we would like to have you on our team.

• Process expense reports for team management
• Assemble welcome packets for new employees
• Plan team events and meetings
• Perform miscellaneous research
• Manage team swag (ordering, packaging, managing swag inventory)
• Assist training department with scheduling for new-hire training
• Complete general project management tasks (i.e. setting up project plans for PMs)
• Review/proofread documentation
• Assist with RFPs (formatting, reviewing requirements, etc.)
• Help our marketing team with equipment setup and takedown (no heavy lifting)
• Take meeting notes
• Review team time tracking entries for accuracy
• Update creative files
• Create digital banners for internal system and client portals
• Update Salesforce resource pages
• Develop and issue customer satisfaction surveys
• Acts as the team representative if others are remote of out of the office
• Manage calendars
• Create PowerPoint presentations
• Create reports and dashboards in Salesforce
• Take incoming calls
• Monitor technical logs
• Create holiday and seasonal cards for team
• Manage images in Salesforce
• Generate and review client progress reports
• Perform backup responsibilities for project managers
• Other duties as assigned

• Strong Microsoft Suite experience (Excel, Word, PowerPoint) required
• Adobe Creative Suite experience (Photoshop or InDesign) highly preferred
• At least two years of experience as an assistant or team coordinator
• Salesforce.com end-user experience helpful
• Excellent written and verbal communication skills are required
• Extreme eye for detail
• Strong ability to switch quickly, and often, between projects and tasks
• Willingness to step in and help whenever needed
• Desire to have a variety in work
• Creative thinker and team player
• Strong organizational skills
• Positive attitude and friendly/approachable personality
• Ability to keep confidential information confidential
• Must be flexible
• Must pass a background check

Virtuoso provides a unique working environment that is challenging, supportive, and fun. We offer a competitive salary with lots of growth potential. Our benefits package is robust and includes health insurance, disability and life insurance, 401(k), paid time off, paid holidays, a casual atmosphere, and more. 

No travel is required for this position.

No certifications are required for this position.